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KONTORA2000 PURPOSE The purpose of the information system KONTORA2000 is to provide organizations with information, which is necessary to perform routine processes, planning, organizing, control and evaluation of work as well as improvement of personnel performance. The main goal during KONTORA2000 development stage was to create and implement a system, which can provide help in collecting, gathering, structuring and organizing data about the ingoing and outgoing correspondence, processed by organization. It can also be useful for other activities: · Distribute received correspondence and organize personnel work and control more effectively; · Distribute tasks and control their fulfilment more efficiently; · Always have comprehensive information about actual state of processes, terms, prospects, resources, etc.; · Deliver general information about document flows and work of personnel, comparison of departments’ activities and dynamics; · Determine specific work issues, arising problems and prepare appropriate means for their solving and work improvement; · Provide a possibility for employees to manage documents from the beginning of their preparation (document project in the preparation stage or incoming documents); · Use the means of information systems to create connections between tasks, documents or other objects, so that full view of organizations activity can be created; · Classify characteristics of documents and tasks; · Encourage employees to use computer equipment more effectively. MAIN SYSTEM FUNCTIONS The set of system functions is variable and depends on the user’s permissions (the chief of organization or department, clerk, administrator of tasks and assignments, system administrator). The complete set of KONTORA2000 functions enabled by default to the system administrator only. System administrator may choose from a list of required functions and assign them to other system users, depending on the specific features of organization's work, users’ permissions, their qualification, etc. INFORMATION MANAGED AND USED Information system KONTORA2000 stores and manages data on organization’s activities, related with business and public correspondence, tasks and assignments fulfilment, legal acts project planning and coordination. All documents (records) created by employees or received from other organizations are stored in one database.
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